Record your HACCP checks on your mobile with an app

Whether you record your HACCP data on mobile or on paper, you have an obligation of result, not of means.

HACCP regulations require you, among other things, to be able to guarantee traceability, the cold chain of your products, and to record a cleaning and disinfection plan.

This obligation is governed by EC Regulation 178/2002 of January 28, 2002, which sets procedures related to food safety.

Better understand the HACCP method.

You can do your HACCP records on mobile

You can use an app like Octopus HACCP, or do it the “old-fashioned way” by saving your traceability photos, but this will not allow you to complete all your HACCP records.

Which HACCP records to make on mobile?

The main HACCP records to carry out in restaurants, butcheries, bakeries, or fish shops fall into 3 categories:

• Traceability
• Cold chain control
• Maintenance

HACCP Traceability on Mobile: What Information Should Be Kept?

The HACCP method emphasizes traceability. It allows tracking, through all stages of production, processing, and distribution, the path of a food product.

Complete traceability is done in these 3 steps:

1. Upstream traceability: ensuring control upon receipt.
2. Internal traceability: keeping the use-by date (DLC) or best-before date (DDM) and batch number of the products you work with.
3. Secondary traceability: labeling all your opened or manufactured products that you store.

With your mobile, you can take photos of your traceability labels to ensure internal traceability.

During an inspection, you will not be asked for the original label. A photo where the product name, batch number, and expiration date are clearly visible will suffice.

However, you must be able to quickly find the photo in question, even if it is over 2 months old!

Traceability may be required for up to 3 years for certain products.

The Octopus HACCP app allows you to automatically organize and archive your traceability photos without using storage space on your mobile.

Photos are stored on our secure French servers and are easily accessible in a few clicks from your mobile or computer.

If you take photos from several smartphones, they are all automatically grouped in the same place.

Easily Control the Cold Chain from Your Mobile

In traditional catering or food trades, the HACCP method requires you to control the temperature of your food products at various stages: storage in cold rooms, end of preparation, cooling down, reheating, delivery, etc.

However, the main control is done at the cold rooms.

There are 2 methods to check your temperatures:

Either manually: you take a tour of your refrigerators, freezers, temperature tags, display cases and record the displayed temperature using a thermometer. You can enter all your temperatures with one click from your mobile using Octopus HACCP.

Or automatically: you place wireless temperature sensors in each of your cold units, and the temperature is automatically monitored and archived in your Octopus HACCP app. When a temperature exceeds the set maximum limit, you receive an SMS alert to warn you there is a problem—saving your merchandise.

For all other temperature records — rapid cooling, serving temperatures, cold or hot transfers, etc. — Octopus HACCP offers a solution to make life easier for you and your delivery driver.

Track My Cleaning and Disinfection Plan from My Mobile

The HACCP regulations require you to have a cleaning and disinfection plan, and to follow it.

If you do not have a cleaning plan in your establishment, you can easily create one with Octopus HACCP.

Once your plan is defined, you can follow it daily from your smartphone and be at ease in case of a hygiene inspection.

Octopus HACCP also allows you to view technical datasheets and safety data sheets for your cleaning products.

What Are the Advantages of Doing My HACCP Records on Mobile?

Is your iPhone or Samsung Galaxy always in your pocket? Then forget about paper HACCP records!

No more loose sheets in the kitchen, lost pens, or binders piling up in your office. All your HACCP records are made from your Octopus HACCP app and stored on servers (not on your phone!).

You can access them in just a few clicks from any device—no risk of losing them if your favorite mobile ends up in the dishwashing sink… ?

In case of a hygiene inspection, simply access your HACCP records history from your smartphone, tablet, or computer to present to the inspector.

Be sure to comply with regulations—choose Octopus HACCP.

Discover all the modules available in the app.