HACCP-compliant traceability application

HACCP traceability is a regulatory requirement that restaurants, institutional kitchens, caterers, and other food professionals (bakeries, butchers, fishmongers, etc.), including daycare centers, must implement to ensure food safety throughout the production chain. But “regulations” don’t have to mean boredom. Using an application simplifies your life without the headache!

Let’s explore how digitizing food traceability with the HACCP app facilitates daily work and secures your HACCP approach.

Review of HACCP Traceability Procedures

Food traceability as defined in the HACCP approach aims to track the journey of your food products from receipt to your customers’ plates or professional deliveries. This mandatory regulatory process requires a series of checks and records at each product lifecycle stage: during receipt (upstream traceability), processing and preparation (internal traceability), and packaging/labeling of finished products (downstream traceability).

Each HACCP traceability step involves verifications documented in HACCP standard PDFs that should be displayed on-site.

Benefits of Digitizing Upstream Traceability

Checks cover transport conditions, truck temperature, product integrity, packaging, and food temperatures. Goods receipt requires completing an inspection form documenting supplier information, delivery date/time, temperature checks for fresh products, batch numbers, and use-by dates (UBD).

The form must also note any delivery anomalies or non-compliant products, which should be returned to suppliers with a non-conformance report. Don’t hesitate to return non-compliant products!

The HACCP traceability app (Android/iOS compatible) simplifies upstream data collection with features specifically designed for required information and automatic non-conformance reporting when needed. It’s much simpler to use because the app guides you!

When receiving goods with food traceability software, data is automatically archived with the current date, and you can attach photos of delivery notes, labels, products, or other relevant documents. The traceability app retains all information for 5 years, instantly available for health inspections or audits.

We’ve thought of everything! A simple “health inspection” button exports all required information with one click when needed.

Benefits of Digitizing Internal Traceability

This second phase establishes links between received products and those used/transformed.

For each repackaged product incorporated into preparations, the system generates labels showing identification and secondary UBD. To maintain regulatory traceability, retain supplier labels showing product name, batch number, UBD, and health mark.

With HACCP traceability software on your mobile device, you no longer need to manually cut out labels. Simply photograph and archive them for the required retention period (6 months for UBD products, 3 years for extended shelf-life products) without storage constraints.

The repackaged product labeling procedure for cold storage is also automated. No more manually writing secondary UBDs – the system automatically generates HACCP labels with calculated secondary expiration dates, ready to print via connected printers.

The same applies to preparations requiring new labels showing secondary UBD (maximum 3-day shelf life from preparation date).

Benefits of Digitizing Downstream Traceability

Downstream traceability identifies professional clients and links them to delivered food products (note: for B2B only!).

This stage requires labeling delivered goods (description, batch number, secondary UBD) and generating delivery notes/invoices.

The Octopus HACCP app creates compliant product labels for deliveries that can be printed directly. Following HACCP procedures, you can associate these labels with delivery note/photos and invoices for precise food tracking.

Like upstream/internal documents, the Octopus HACCP app maintains downstream traceability data for 5 years. All data is hosted in France on our servers with redundant backups to prevent any potential loss.

FAQ

What are the benefits of using an application for product traceability?

Food traceability applications simplify food safety management for your customers.
The Octopus HACCP solution, fully compliant with HACCP regulations, streamlines your traceability records through intuitive operational interfaces, traceability label generation, and automatic secondary use-by date management. With digital tools, all your traceability data is securely archived and instantly accessible (searchable by date, product, etc.) for audits or health inspections.